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Map a building with QR stickers

QR stickers are how a building gets mapped without anyone sitting at a desk. Print a roll of blank codes, walk the building, and name each spot where you stand.

Print a batch

From the Locations area, open QR Stickers. Managers can make a new batch. Give it a label like "Tower A roll 1" and a count. A batch holds up to 500 stickers.

Open the batch to see the print sheet, a grid of QR codes ready for sticker paper. Print it, cut it, and hand the roll to whoever walks the building.

The batch list shows how many stickers in each roll have a name. You can always see how much of a building is covered.

Name a sticker in the field

Every code starts blank. Any active team member can claim one:

  1. Stick it where it belongs: the door jamb, the handrail, the boiler.
  2. Scan it with StringBean or a phone camera.
  3. Name the spot. "Stairwell B handrail" or "Room 702 door".
  4. Pick the building, and what the spot sits inside if that helps. Rooms can live under floors, equipment under rooms.
  5. Choose what scanning the code should do from now on. You can pick more than one:
  • Equipment or location. Creates the spot right there. Later scans show the spot and its history.
  • Launch a workflow. Scanning starts a published workflow you choose.
  • Public issue reporting. Anyone who scans it can report a problem at that spot, with no account. Good for lobbies and restrooms.
  • Vendor check-in. Vendors check in at this spot.

Tap Claim and it is done. From now on, scanning that code shows the spot and what it can do. Claiming needs signal, so do it where you have some.

After a claim, StringBean may suggest workflows that fit the name you typed. Name a spot "bathroom" and it offers bathroom checks. Managers can turn a suggestion into a draft with one tap. Everyone else can pass the tip to their manager.

Scan stickers to start work

Once a sticker has a name, it is how workers start jobs:

  • Open the Scan tab on the phone and point the camera at the code.
  • Scanning an equipment tag pulls up that unit and starts its published workflow.
  • Scanning a workflow sticker starts the workflow that was picked when the sticker was claimed.
  • Scanning works with no signal, so a tag deep in the building still opens.

If someone scans a code that is still blank, StringBean walks them through naming it. If a sticker gets damaged or a spot goes away, a manager can retire it.